It feels incredible when your business is growing, and you’re moving into a new office space. Commercial relocations are rising, and every business owner would want their office removals to be as smooth as possible. But to make it happen practically, you need to have good strategies to avoid hasty decisions and save time and money. In this blog, we’ll share ten smart strategies that will make your office move hassle-free.
Create an Effective Plan
Office relocations need extensive planning to be successful. The planning includes deciding on the new office space (and whether you want to buy or rent it), when you want to make the move, how you want to involve your employees, which commercial moving company you will hire, etc. Making a detailed strategy helps to reduce potential challenges and ensures an organised and seamless move.
When you’re ready to switch offices, clear communication with your business partners, employees, clients, customers, service providers and the office moving company becomes crucial. Inform them about the new location, moving timeline, new rules, packing arrangements, work process, etc. This ensures everyone is on the same page, avoids confusion, and allows them to share their thoughts and concerns and ask questions.
You need to involve your employees in every aspect of the move to make it easier and more fun. Ask your employees to share their thoughts and ideas for the new office and ask if they want anything particular to be changed in their new workspace. Assign them responsibilities and tasks to make them feel part of the process.
Visit the New Location
Relocating to a new office is like starting a new chapter for your whole team. Take your employees on a visit to their new workspace. Ask them what they liked about the new place and if they want any upgrades or renovations. This will make them feel heard and will motivate them about the perks and facilities that they will have. They will organise their stuff accordingly, making it easier for the removalists to do their job.
Plan a Budget
Creating a relocation budget can save you a great deal of money. Even if you make adjustments late, knowing how much you’ll need to spend upfront will be extremely helpful, especially when you talk to a commercial moving company. This may include the cost of packing, transporting, IT setups, new equipment, renovations, or maybe a small party once you have settled at the new place. Set aside some emergency funds for the unforeseen expenses that may be hiding around the corner.
Make a Checklist
A checklist helps you to plan and execute your relocation successfully without missing out on anything. Determine what will and won’t fit in your new workspace, and then list all the things you need to buy. It’ll help you accomplish tasks in every aspect of your relocation, including packing, transport, setup, ordering supplies, moving day to-dos and more. As you complete each task, check it off your list to know how much is done and how much is left to do.
Discard Unwanted Items
Discarding unwanted items will help you save a significant amount of time throughout the packing and moving process. This includes things you don’t want to take along or need anymore at the new office because anyway. They will be lying around and take up extra space. Always double-check the items you want to keep or discard so that nothing gets issued during the relocation process.
Safeguard Sensitive Materials
Numerous paperwork and delicate items, including those that are essential for the operation of your business, will be relocated. Loss or damage to any of these materials might land you in trouble. Make sure to talk to your employees and the movers regarding this. The movers at Arnold & Self are already experts in handling important, sensitive and delicate items. They will pack them in extra-safe boxes so that they don’t get lost, damaged or land in the wrong hands.
Hire Professional Office Movers
Take enough time to research the moving company because it plays a crucial role in making the move hassle-free. This includes getting office move costs from all the local movers and checking out their certifications, licenses, experience, insurance coverage, ratings, reviews, complaints, etc. Ask your friends and networks for recommendations. However, if you’re in a dilemma and wondering, “Where can I find trustworthy office movers near me?” then Arnold & Self can be your best moving partner. We have been in this business for years and know all the ins and outs of relocating companies in London.
Update New Address
Updating your new address might seem like a small thing, but it’s really important to avoid future communication problems. Make sure to update your business cards, business listing, website, letterheads, financial accounts and social media sites. Let people know where you’ll be available from next time onwards so that they don’t land up in your old office to deliver utilities, parcels, bills, letters, etc.
Choose Arnold & Self for a Smooth Transition
Relocating your office within London shouldn’t be as hectic as it seems if you follow these smart strategies and hire a reliable moving company like Arnold & Self. Our team of trained professionals will ensure that every step of your relocation is handled with care and expertise from beginning to end. It’s time to make the move with our reliable company and join the best of our satisfied customers.
Get in touch with us today to get your free quote now. Happy moving Londoners!